Courts to use e-subpoena to make sure cops attend hearings

Bea Cupin

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Courts to use e-subpoena to make sure cops attend hearings
When cops who are called as witnesses in cases don't appear at hearings, courts dismiss thousands of cases, most of them drug-related

MANILA, Philippines – The justice system of the social media capital of world finally gets an upgrade it badly needs.

The Justice Sector Coordinating Council – composed of the top brass of the Philippine National Police (PNP), the Department of Justice, the Department of the Interior and Local Government (DILG), and the Supreme Court – launched on Wednesday, April 30, the Electronic Subpoena Service and Management Project of the “e-Subpoena System.”

With one click, court administrators can now serve subpoenas to police officers named as witnesses in criminal cases. The new system is being tested in Quezon City before it is eventually rolled out to the rest of the National Capital Region.

Here’s how it works: court administrators enter details of the subpoena in the PNP’s data base using the e-subpoena form. Once it’s sent, the PNP unit’s court process officer (CPO) acknowledges receipt and is in charge of informing the police officer being summoned.

Within 3 days of receiving the subpoena, the CPO and the station’s police chief, through the PNP’s Directorate for Investigation and Detective Management (DIDM), will then inform the court of the availability or non-availability of the police officer being summoned.

Police chiefs ultimately are responsible for making sure police officers show up in court. Non-appearance without a valid reason can lead to the filing of an administrative or criminal case against a police officer.    

Police no-shows

Speaking at the launch of the e-subpoena at Camp Crame, Chief Justice Lourdes Serreno said suspects were being detained for longer than necessary. Hearings were being postponed repeatedly due to the absence of policemen who were summoned to testify.

Sinasabi nila na hindi naman po nila kayang hindi i-postpone ang hearing kung ang mga testigo ay wala…. Tinanong ko: sa mga testigo pong iyon, sino po karamihan nagkakaroon ng problema sa pagsipot sa hearing? Sinasabi nila sa akin, mga pulis daw po, lalong lalo na sa mga drug cases,” said Sereno.

(The judges said they didn’t have a choice but to postpone the hearings because there were no witnesses. I asked them: among those witnesses, who usually fail to show up? They said the policemen, especially when it comes to drug cases.)

According to the DIDM, PNP units all over the country received over 100,000 subpoenas in 2013. Of those, 7,000 were not complied – meaning police officers failed to show up during the hearing for one reason or another. As a result of non-compliance, over 1,000 cases were dismissed in 2013.

TEST RUN. The e-subpoena system is still being tested in Quezon City, but will soon be rolled out to NCR and key cities in the Philippines. Photo by Rappler

The PNP said, in some cases, police officers were being bought out or threatened by principals of the suspects. But in some cases, Sereno said, police officers did not show up because they didn’t receive the court’s summon at all.

“‘Pag nagpadala sila ng subpoena na ayon sa traditional na pamamaaraan, higit dalawang buwan bago makarating,” said Sereno. (If they send the subpoenas the traditional way, it takes almost two months for it to reach the police.)

With the e-subpoena, courts are required to serve the subpoenas at least 5 days before the scheduled hearing or within one day from the “order of the court for the service of subpoena duces tecum or subpoena ad testificandum.”

Halimbawa po na ang judge ay masipag, may mga bagay po na wala sa kanyang control ngunit nagko-cause ng delay. Bawat delay ay isang malaking kawalan sa sistema ng hustisya,” added Sereno. 

(Even if the judge is hardworking, there are causes of delays that are beyond his control. Each delay is a huge loss to our justice system.)

From ‘just tiis‘ to justice

The e-subpoena is the brainchild of the Justice Sector Coordinating Council’s July 2013 meeting attended by Sereno, Justice Secretary Leila de Lima, and Interior and Local Government Secretary Manuel Roxas II.

Sereno called it a “major breakthrough” in the Philippine justice system.

During the launch, Roxas said the new subpoena system marked the change from “just tiis to justice.”

Masakit para sa amin sa DILG at PNP na madinig na ang isang kaso ay pinirdir by virtue of non-compliance,” said Roxas. (It pains us at the DILG and the PNP to hear when a case is dismissed or lost by virtue of non-compliance.) 

Roxas, who is also chairman of the National Police Commission, said an upgrade in the system of serving subpoenas will also allow police to serve better. In Quezon City alone, police stations receive over 900 subpoenas daily. 

Malaking tulong din ito sa PNP na kung saan mapaplano at malalaman sino bang nasa korte, sino’ng libre nang sa ganon patuloy pa rin ang presensya sa mga kalye at sa field at hindi lang na ang buong PNP ay nag-aantay sa court rooms para sa kanilang appearance,” he added. 

(It’s a huge help to the PNP because they can plan ahead – who will appear before the courts, who’s free, so they don’t lose their presence in the streets and the field, and we don’t find the entire PNP spending their time waiting at court rooms for their appearance.)

Connectivity issues

But the transition from snail mail to email won’t be that easy. For the e-subpoena to work, police stations should have a computer units and reliable Internet connection, aside from user accounts in the database.

Internet-capable naman at hindi naman malaking file ito, so kahit mabagal ang Internet connection sa kanila, kahit nga cellphone lang ang gagamiting signal kakayanin ito dahil papel lang ito…. Maliit na file ito kaya kahit ang bandwidth ay hindi masyadong robust, lulusot pa rin ito,” said Roxas.

(The files aren’t that big, so even if their Internet connection is slow, even if it is only equivalent to cellphone signals, the system can handle it. The files are small so even if the bandwidth isn’t robust, it will still work.)

According to PNP PIO head Chief Superintendent Theodore Sindac, around 10% of the country’s police stations still have connectivity issues. For police stations in far-flung areas, Sindac said the e-subpoenas would be the responsibility of regional offices.

Sindac said testing in Quezon City would run for around a month to iron out kinks. The new system will then be rolled out in the National Capital Region and, eventually, in key cities in the Philippines before the year ends. –

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Bea Cupin

Bea is a senior multimedia reporter who covers national politics. She's been a journalist since 2011 and has written about Congress, the national police, and the Liberal Party for Rappler.